Fedrick Harris Custom Homes
Fedrick Harris is the custom branch of Newmark Homes. Every home we build is unique, designed specifically for what is most important to you, based on your budget.
Purchasing Agent
JOB TITLE: Purchasing Agent
DEPARTMENT: Purchasing
REPORTS TO: Director of Purchasing
FLSA STATUS: Exempt
SALARY: $70,000-$85,000 Annually + Incentive Program
The Purchasing Agent is responsible for supporting the successful delivery of Newmark Homes communities through effective purchasing, cost management, vendor relations, and contract administration. This position coordinates bidding activities, develops and maintains project budgets, analyzes pricing, negotiates with trade partners, and ensures purchasing information is accurate and current within company systems. Working closely with internal departments and external vendors, the Purchasing Agent helps drive value, maintain quality standards, and support the company's operational and financial objectives while ensuring homes are built efficiently and cost-effectively.
DUTIES AND RESPONSIBILITIES:
• Create and revise, as needed, descriptions of materials, Addendum A's, Model Discrepancy Reports, and redline worksheets for new projects/products.
• Plan and execute project-specific or annual bidding processes with auditing compliance, per cost code.
• Develop subdivision bid comparison spreadsheets and bid books for each project.
• Enter contract pricing into the system for each project.
• Confirm accuracy of turnkey bids by performing unit pricing takeoffs and comparisons for assigned cost categories.
• Enter material estimates and budgets into the computer system.
• Invoicing: Responsible for escalated invoices (after Contract Coordinator review and research) relating to customer options and budget changes.
• Maintain FTP site as it relates to the bidding process and standardized contracts.
• Assemble and maintain standardized bid documents and Exhibit C's.
• Maintain commodity database and pricing comparisons.
• Facilitate quarterly new vendor orientation.
• Maintain invite-to-bid, bid award, preferred vendor, and prospective vendor documentation.
• Assist in setting up initial house plans in the computer system.
• May be required to assume responsibilities of an Estimator by producing takeoffs and entering them into the system, or support options administration by maintaining options and bids in the operating system to ensure accurate budgets.
SUPERVISORY RESPONSIBILITIES
• This job has no supervisory responsibilities.
QUALIFICATIONS:
• Bachelor's degree in Purchasing, Construction, Production/Operations Management, or related field preferred.
• Computer skills required: Microsoft Office Suite; Project Management Software.
• Other skills required:
• Three - Five years of progressive purchasing experience.
• Possess knowledge of trades/vendors and their operations.
• Homebuilding industry experience preferred.
• Knowledge of the construction industry, including construction costs, materials, products, methods, and procedures.
• Thorough understanding of trades, crafts, and equipment required to complete residential construction projects, with the ability to identify potential issues.
• Ability to read and interpret blueprints, construction drawings, specifications, and addenda.
• Ability to manage multiple priorities while maintaining quality and meeting deadlines.
• Strong organizational skills in a fast-paced environment.
• Proficiency with Microsoft Office applications including Outlook, Excel, Word, and PowerPoint, along with the ability to learn new software systems as needed.
• Ability to review, analyze, and interpret information and troubleshoot problems effectively.
• Strong verbal and written communication skills with internal and external customers.
• Adaptability in a changing work environment.
• Skilled in vendor negotiations and cost management.
COMPETENCIES:
• Cost Consciousness - Works within approved budget; Develops and implements cost saving measures; Contributes to profits and revenue; Conserves organizational resources.
• Analytical - Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data; Designs work flows and procedures.
• Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
• Problem-Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
• Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.
• Business Acumen - Understands business implications of decisions; Displays orientation to profitability; Demonstrates knowledge of market and competition; Aligns work with strategic goals.